Annual General Meeting 2024

Agenda

1. Welcome and Apologies: Richard Wilson (Acting Chair)

2. Apologies

3. Minutes and matters arising from previous AGM: 27th April 2023

   For Approval

4. Chair’s Report: Richard Wilson (Acting Chair)

5. Presentation of [Draft] Accounts (2022-23): Jake McInnes (Finance Officer)

   For Approval

6. Appointment of Auditors Jake McInnes (Finance Officer)

   Resolution: Approval for Members to dis-apply the audit requirements, in accordance with Section 84 of The Cooperative and Community Benefit Society Act 2014.

   For approval

7. Election of Board Members Seymour Adams (Acting Secretary)

   The following have put themselves forward for election as Directors:
    
   Beth Chalmers
   Jane Churchill
   Dr Stacey Felgate
   Karen Lindsay
   Neil McCorrisken
   Neil McInroy
   Renuka Ramanujam
   Fee Shaw
    
   Further information can be found here.

8. Questions from the Floor

9. Any Other Business

Opportunity for Members to talk with Board and Staff in the Rowan Café

Proxy Votes

If you cannot attend the AGM but wish to assign a proxy voter, please reply to this notice via email by 5pm on Friday 21st June informing who you wish your ‘voting representative’ to be. No person other than the Chair can act as ‘voting representative’ for more than 3 members.

The process for electing Directors at the AGM is as follows:

• If the number of nominations is less or equal to 8 then no secret ballot is needed and all nominees are approved to the Board at the AGM. Each nominee will need to be proposed and seconded by 2 members.

• If the number of nominations is more than 8 then a secret ballot at the AGM will take place. The Secretary is responsible for the smooth and fair running of this election.

At the AGM prospective Trustees will be asked to speak for 1-2 minutes on their relevant skills and experience and why they are keen to join the Board.

AGM RELATED INFORMATION: